It is important to note the following concerning distance education.
The Southern Association of Colleges and Schools Commission on Colleges’ Board of Trustees adopted a policy statement in June 2010, entitled Distance and Correspondence Education. This policy includes the following statement:
“At the time of review by the Commission, the institution must demonstrate that the student who registers in a distance or correspondence education course or program is the same student who participates in and completes the course or program and receives the credit by verifying the identity of a student who participates in class or coursework by using, at the option of the institution, methods such as (1) a secure login and pass code (2) proctored examinations, and (3) new or other technologies and practices that are effective in verifying student identification.”
In order to comply with accreditation requirements for the validation of student identity for all online courses, all students enrolled in online courses are required to have at least one proctored event (a major exam or assignment). (See the SWGTC Proctoring Policy and the SWGTC Proctoring Procedure)
Approved methods for completing proctored events
There are four methods for completing the required proctored event. These methods, listed in order of preference are:
Students who live within reasonable commute distance (50 miles) of a Southwest Georgia Technical College (SWGTC) campus:
- are encouraged to contact their instructor to schedule a time with that instructor to come on campus to complete their proctored event; or
- may submit a Proctor Scheduling Request Form to schedule an appointment with the SWGTC Library.
Students who live outside of reasonable commute distance (more than 50 miles) from a SWGTC campus:
- are encouraged to submit a Proctor Scheduling Request Form to schedule their event at any of our pre-approved proctoring partner facilities; or
- as a last resort in situations where a student has no access to a pre-approved proctoring partner facility, they may submit a Proctor Approval Form to complete their event in a proctored setting at an alternative location according to the steps outlined in the SWGTC Proctor Procedures.
Remember: All proctor approval and scheduling requests MUST be submitted at least two (2) weeks prior to the date that the event is to be held in order to allow sufficient time for arrangements to be made and all parties properly notified. All official communication related to these requests will be conducted via approved email.
To facilitate compliance with this new policy, SWGTC has implemented the SWGTC Proctoring Policy along with the associated SWGTC Proctoring Procedure and the Online Proctor Approval and Scheduling Request application.
If for any reason you are unable to submit your request using the application link above, you may use the PDF forms below:
SWGTC Proctor Approval Form
SWGTC Proctor Scheduling Request Forms
SWGTC Preliminary Proctor Instructions
SWGTC Academic Honesty Disclosure Form
SWGTC Preapproved Proctoring Sites
Not an SWGTC Student, but looking for a proctor at SWGTC?
Southwest Georgia Technical College can provide a proctor for your credit courses taken through another college. Please contact the SWGTC Library to set up an appointment. Businesses looking for exam proctoring should contact Economic Development.
For questions or additional information, please contact the Distance Education Coordinator at 229-227-2680 or via email at email@example.com.