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SWGTC Field Trips Policy
Rationale
In order to ensure that provision is made for maximum learning, the orderly progression of educational programs and the safety of participants during field trip activities, the following policy has been established. To minimize the risk of liability all employees exercise prudence and good judgment in the management of all field trip activities; and, they must have SWGTC Assumption of Risk, Agreement to Abide by Code of Conduct, Release of Liability, and Limited Medical Authorization forms signed by all participants in order to minimize the risk of liability.
Policy
A field trip is defined as a structured learning experience that takes place outside the physical surrounding of the College.
Safety
The College will address safety concerns with students and staff including a review of the Code of Conduct to which all must abide.
Fiscal Responsibility
The College will address the fiscal responsibilities to instructor and student organization advisors through the field trip approval process.
Academic Responsibility
The College will address the academic responsibilities to instructor and student organization advisors through the field trip approval process.
Transportation
Absent extraordinary circumstances, no personal vehicles shall be used by any College personnel for the transporting of students on field trips. Students shall be discouraged from transporting other students on field trips and shall be prohibited from doing so if travel is a component of the field trip. Absent extraordinary circumstances, field trip transportation offered by SWGTC shall be conducted by fully insured, properly licensed professional drivers using either licensed livery vehicles or State of Georgia vehicles that meet all appropriate safety standards.
Emergencies
The College will address the emergency responsibilities to instructor and student organization advisors through the field trip approval process.
Responsibility
The Vice President for Academic Affairs has the overall responsibility for ensuring this policy is implemented.
Reference
SBTAE Policy V.I. Field Trips
Field Trip Request
Field Trip Roster
Assumption of Risk, Agreement to Abide by Code of Conduct, Release of Liability, and Limited Medical Authorization
Adopted: 11-7-89
Revised: 8-6-96; 12-11-96; 4-6-99; 12-5-00; 2-1-05; 1-15-08
