SWGTC Student Withdrawals Policy
Students who fail to attend the first class session will be withdrawn from the course by the instructor. The student will be assigned a NS (No-Show). Faculty will record all No Shows on a class roster and submit the roster to the appropriate staff person. Students may elect to withdraw from a course during the drop period via Banner Web, or by contacting their Advisor or Student Affairs.
Any student registered for a course after the drop period ends, must either complete the course requirements or officially withdraw. To withdraw from one or more courses, the student must complete the Online Withdrawal Form. A student should not assume that non-attendance constitutes an official withdrawal. Students who withdraw prior to the end of the term, may be required to return a percentage of their Financial Aid award based on the percentage of the course attended prior to the Last Date of Attendance.
All Withdrawal Requests will be forwarded to the Instructor for the course. The Instructor will be asked to provide the Last Date of Attendance, and the form will be forwarded to the Office of the Registrar. Students who withdraw on or prior to mid-term will receive a W for the course. Students who withdraw after mid-term will receive a WF for the course. The Office of the Registrar will enter the appropriate grade into Banner and provide the necessary information to Financial Aid. Any student withdrawing prior to the end of the term should be aware that they may be required to return a percentage of their Financial Aid award based on the percentage of the course attended prior to the Last Date of Attendance.
In accordance with a published course attendance statement, the instructor may elect to submit a Withdrawal Request when the student has been found to have violated the attendance statement for the course. Additionally, any student who fails to attend a course for fourteen (14) consecutive calendar days or who violates the respective course Attendance Statement (whichever occurs first), will be Administratively Withdrawn from a course by the course instructor. When calculating consecutive calendar days, calculations should include all weekdays and weekends, regardless if a class session occurred during that day or not. This information will be included in the course Attendance Statement. Students wishing to appeal an Administrative Withdrawal due to attendance should see the Dean responsible for overseeing the primary instructor of the course from which the student was withdrawn.
This policy applies to all students regardless of delivery method.
Students who have been withdrawn from a program of instruction must reapply for admission.
The Vice President for Academic Affairs has the overall responsibility for ensuring this policy is implemented.
Revised: 8-6-96; 12-5-00; 2-1-05; 4-7-09; 7-15-12; 11-06-12; 06-04-13