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SWGTC Program Approval and Termination PROCEDURE

 

The approval and/or termination of programs shall be based on budgetary consideration, enrollment figures and needs assessments. State policies and procedures will be followed for all program approvals and terminations. The Vice President for Academic Affairs provides leadership for the following list of activities that must be accomplished before a program can be approved or terminated at Southwest Georgia Technical College.

 

New Program Approval Process
Obtain concept approval from President’s Leadership Council (PLC) if applicable;
Obtain new program approval from the Academic Affairs Committee;
Obtain PLC approval to add a new program of study;
Obtain Local Board approval to add a new program of study;
Enter new program data into  the Technical College System of Georgia (TCSG) Knowledge Management System (KMS);
Obtain State Board approval of the new program;
Obtain Financial Aid authority approval;
Obtain Workforce Investment Act (WIA) approval;
Obtain Commission on Colleges (COC) approval for a new Technical Certificate of Credit, Diploma and Associate Degree; and
Obtain program accreditation approval if applicable.

 

Process for Expansion of Existing Programs to a New Site
Obtain concept approval from President’s Leadership Council (PLC) if applicable;
Obtain approval from Academic Affairs Committee;
Obtain PLC approval;
Obtain Local Board approval;
Enter new program data into  the Technical College System of Georgia (TCSG) Knowledge Management System (KMS);
Obtain Commission on Colleges (COC) approval as required; and
Obtain program accreditation approval if applicable.

 

Termination Process
Obtain concept approval from PLC if applicable;
Obtain approval from the Academic Affairs Committee;
Obtain PLC approval to terminate a program;
Obtain Local Board approval to terminate a program;
Obtain State Board approval and submit Teach-out Plan developed by the Vice President for Academic Affairs;
Submit a letter of notification to Commission on Colleges (COC); and
Submit program termination notification to the program accreditation agency if applicable.


Responsibility
The Vice President for Academic Affairs has the overall responsibility for ensuring this procedure is implemented.

 References


 

SBTCSG Policy IV.R Program Approval and Terminations
SBTCSG Procedure: Program Approval and Terminations

 

 

 

Revised: 8-6-96; 12-5-00; 02-01-05; 11-27-07; 11-04-09; 03-02-10; 02-01-11; 08-12-14

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