SWGTC Committees Policy
Committees provide a structure to involve faculty and staff in the major areas of the College and to be pro-active in making decisions or recommendations, to problem-solve, and to increase effectiveness. The President’s Leadership Council (PLC) approves SWGTC Standing Committees. The President may appoint Ad Hoc Committees as needed to accomplish a specific function, task, or project not related to an established committee. To be considered, proposals for new standing or ad hoc committees include the following: 1) Committee or Ad Hoc Committee Name, 2) Purpose, 3) Duty/Duties, and 4) Organizational Positions (Chair, Secretary, Administrator, and Members). The Organizational Positions also specify job titles for those “assigned” to specific organizational positions due to functional responsibility.
Structure and Membership
The committee structure of the College is reviewed and adjusted as needed at a minimum of every two years; however, this cycle may vary due to accreditation self-study cycles. Faculty and staff are able to volunteer to serve on committees of their choice on a first-come, first-serve basis dependent on committee membership openings. Committee membership is reviewed and updated regularly as personnel depart and/or join the College. New members of the faculty and staff are able to volunteer for committees of their choice.
An administrator is assigned to each committee to serve in an advisory capacity. Other staff having functional responsibility corresponding to a specific committee may also be assigned. The committee officers are elected from the membership of the committee and consist of a committee chair and a secretary.
Committees and Purpose Statements
Committees and purpose statements shall become a part of this policy and shall be updated as committees of the College change. The purpose statement of each committee serves to give focus and direction to the work of the committee. Official committees of the College maintain agendas, meeting minutes, and membership listings. The committees of the College and purpose statements follow:
Academic Affairs Committee
The purpose of the Academic Affairs Committee is to serve as a source of input and feedback to the administration of the College and to the Vice President for Academic Affairs in the following areas:
- Instructional Programs, Courses, and Curriculum (Off-campus and On-line instruction);
- Instructional Consortia and Contractual Relationships;
- Instructional Advisory Committee Services;
- Accreditation Concerns;
- Faculty Support Services (handbooks, professional development, instructional development lab, policies, advisement, etc.);
- Library/Media Services;
- Exposure Control Plan; and
- Program Safety Plans.
The purpose of the Budget Committee is to serve as a source of input and feedback to the administration of SWGTC and to the President of the College in budget related matters. The Budget Committee will make recommendations to the President in the following areas: Operating Budget, Minor Renovation and Repair (MR&R) Funds, Matching Equipment Funds, Replacement of Obsolete Equipment Bond Funds, Perkins Funds, and End-of-Year Surplus Funds.
Collaboration of Retention Excellence (CORE) Committee
The purpose of the CORE Committee is to provide college-wide leadership, to examine barriers to student success, and implement strategiesto increase student retention.
The Faculty Council exists to promote continuous quality and improvement in the instructional programs at Southwest Georgia Technical College by providing a mechanism for faculty to participate in the decision-making process of the College, specifically concerning academic policies and procedures and promoting understanding and cooperation in support of the mission of the College.
Federal Disclosure Requirements Compliance Committee
The purpose of the Federal Disclosure Requirements Compliance Committee is to ensure that the College remains in compliance with the Federal Disclosure Requirements of the Higher Education Opportunity Act of 2008.
Financial Aid Appeals Committee
The purpose of the Financial Aid Appeals Committee is to review all student financial aid appeals and to apply the Satisfactory Academic Progress policies. These policies incorporate required federal elements, campus policies and procedures, and are based upon consistent and fair standards of practice.
The purpose of the Graduation Committee is to ensure that the honor associated with graduation is conducted in an appropriately dignified laudatory ceremony.
Institutional Effectiveness Committee
The purpose of the Institutional Effectiveness Committee is to serve as a source of input and feedback to the administration of the College and to the Vice President of Institutional Effectiveness in the following areas: research, data collection, evaluation, analysis, assessment, planning, implementing, documenting improvements, and accreditation.
The purpose of the Perkins Committee is to provide input in the preparation of Perkins Plans, to monitor the College’s progress in meeting established benchmarks, and to suggest actions to appropriate administrators to improve benchmark performance. The membership of this Committee primarily consists of appointed staff members having functional responsibility for preparing Perkins Plans, carrying out activities, monitoring progress, and for making improvements to impact results.
President’s Leadership Council (PLC)
The purpose of the President’s Leadership Council (PLC) is to serve as an “overview” committee for all standing and ad hoc committees. The PLC is composed of the following members: President, five Vice Presidents, Deans for Academic Affairs, Executive Director of Institutional Advancement, Marketing, and Public Relations, and the Executive Assistant to the President. The PLC will model and provide the strategic leadership to guide the development and implementation of action plans and processes by standing committees, ad hoc committees, and other administrative leadership.
The purpose of the Retention Committee is to provide campus leadership in the study and promotion of student success strategies in order to enable students to progress toward goal attainment.
Safety and Security Committee
The purpose of the Safety and Security Committee is to review and assess the various Southwest Georgia Technical College plans and procedures to determine opportunities to enhance the health and safety of its students and employees on the main campus and at SWGTC of Grady County and SWGTC of Mitchell County. Based upon the committee’s findings, appropriate recommendations will be presented to the President.
The President has the overall responsibility for ensuring that this policy is implemented.
Revised: 07-20-04; 02-01-05; 07-31-07; 03-02-10; 07-14-10; 02-01-11; 04-03-12; 05-14-13